AI in SharePoint is revolutionising how organisations manage metadata and organise their document libraries. Traditionally, setting up metadata fields in SharePoint could be a complex and time-consuming task, but with AI, that process is becoming simpler and more efficient.
By leveraging AI to analyse your document libraries, you can quickly determine the most relevant metadata fields, helping you structure your libraries for better searchability, improved organisation and more effective document management.
This powerful AI-driven approach makes setting up and managing metadata in SharePoint faster, smarter, and more accurate.
In this post, I’ll explore how I recently used AI to analyse a document library and suggest relevant metadata fields. This game-changing approach simplifies the process of structuring libraries and ensures you’re setting up your SharePoint environment for success.
Why Metadata Matters
Metadata in SharePoint isn’t just about organisation; it’s the foundation for:
- Improved Searchability: Quickly find what you need using filters or search.
- Smarter Document Libraries: Categorise and group documents effortlessly.
- Compliance and Governance: Ensure documents are tagged for easy auditing.
But here’s the catch: deciding on metadata fields like “Document Type” or “Topic” often takes hours of brainstorming or trial-and-error. It’s time-consuming and prone to errors.
How I Used AI to Simplify Metadata Creation
I recently ran an experiment where AI analysed a HR document library, extracted key patterns, and suggested the following:
- Document Types: Policy, Template, Form, Report.
- Topics: Onboarding, Payroll, Compliance.
- Custom Fields: Suggested metadata like “Approval Status” and “Confidentiality Level.”
Using this process, I was able to streamline the library setup in minutes rather than hours, with metadata fields that were practical, relevant, and ready to go.
The Value Proposition
Here’s why this AI-powered method is a game-changer:
- Save Time: No more manually analysing files or brainstorming metadata fields.
- Increase Accuracy: AI identifies patterns you might miss.
- Scalable for Any Library: Whether it’s HR, Finance, or Marketing, the process adapts to any department.
Want to replicate this in your own SharePoint libraries?
My advanced walkthrough for subscribers includes the exact AI prompts I used and step-by-step instructions to implement this tool.
What’s Next?
With AI, metadata isn’t a chore — it’s an opportunity to supercharge your SharePoint environment. Whether you’re an admin, an end-user, or an IT pro, this approach makes organising your libraries smarter, faster, and more effective.
Ready to Level Up Your SharePoint?
AI isn’t just the future — it’s here, and it’s making SharePoint better than ever. If you’re ready to take your metadata skills to the next level, join my subscription program for access to the advanced post and more premium content.
Let’s simplify SharePoint, one library at a time.
