{"id":5845,"date":"2025-03-16T14:03:24","date_gmt":"2025-03-16T03:03:24","guid":{"rendered":"https:\/\/ndz.hhz.mybluehost.me\/website_d8938f02\/?p=5845"},"modified":"2025-05-10T12:34:34","modified_gmt":"2025-05-10T01:34:34","slug":"how-to-use-microsoft-stream-in-sharepoint-embed-videos-create-playlists-improve-training","status":"publish","type":"post","link":"https:\/\/simplysharepoint.com\/stagenew\/how-to-use-microsoft-stream-in-sharepoint-embed-videos-create-playlists-improve-training\/","title":{"rendered":"How to Use Microsoft Stream in SharePoint: Embed Videos, Create Playlists & Improve Training"},"content":{"rendered":"\n

Microsoft Stream makes it incredibly easy to create, organise, and share video content within SharePoint. Whether you\u2019re rolling out a new SharePoint solution or need to provide ongoing training, Stream allows you to deliver engaging, accessible video resources directly to your users.<\/p>\n\n\n\n

One of my favorite ways to use Stream is by creating short how-to videos, grouping them into playlists, and embedding them into SharePoint pages. This ensures that staff can easily find and access relevant content, improving onboarding and training experiences.<\/p>\n\n\n\n

In this post, I\u2019ll walk you through how I use Microsoft Stream to build a SharePoint training hub<\/strong>, complete with video playlists<\/strong>, embedded content<\/strong>, and a structured approach<\/strong> to curating video-based learning materials. This guide includes a workplace scenario to demonstrate how you can apply this approach effectively in your organisation.<\/p>\n\n\n\n

Workplace Scenario: Rolling Out a New SharePoint Solution<\/strong><\/h2>\n\n\n\n
Imagine you are deploying a new SharePoint intranet for a client. The client wants a seamless onboarding experience for their employees, ensuring that users can quickly learn how to navigate and use the new system.<\/p>\n\n\n\n
The Challenges:<\/strong><\/h3>\n\n\n\n
<\/p>\n\n\n\n
\n
Employees struggle to find the right resources for training.<\/li>\n\n\n\n
Traditional user manuals are often ignored or overwhelming.<\/li>\n\n\n\n
IT help desk gets overloaded with basic questions that could be answered with quick tutorials.<\/li>\n<\/ul>\n\n\n\n
The Solution:<\/strong><\/h3>\n\n\n\n
<\/p>\n\n\n\n
Using Microsoft Stream<\/strong>, you can create short, easy-to-digest how-to videos<\/strong>, organise them into playlists<\/strong>, and embed them into a dedicated training hub<\/strong> on SharePoint. This will:<\/p>\n\n\n\n
\n
Reduce support requests<\/strong> by providing self-service training.<\/li>\n\n\n\n
Streamline the onboarding process<\/strong> with easy-to-follow video guides.<\/li>\n\n\n\n
Improve knowledge retention<\/strong> through engaging, visual content.<\/li>\n<\/ul>\n\n\n\n
Step-by-Step Guide: Creating and Embedding Microsoft Stream Playlists in SharePoint<\/strong><\/h2>\n\n\n\n
Step 1: Create Your Training Videos in Microsoft Stream<\/strong><\/h3>\n\n\n\n
Microsoft Stream lets you record videos directly or upload pre-recorded content. Personally I don\u2019t use this option. I prefer to use a product called Microsoft Clipchamp for all my recordings, however following are the steps if you want to record in Microsoft Stream: <\/p>\n\n\n\n
<\/p>\n\n\n\n
\n
Go to Microsoft Stream<\/strong>: Navigate to stream.microsoft.com and sign in.<\/li>\n\n\n\n
Click on \u2018Create\u2019 > \u2018Record Screen or Video\u2019<\/strong>.<\/li>\n\n\n\n
Record your tutorial<\/strong> using your microphone and webcam.<\/li>\n\n\n\n
Trim and edit<\/strong> your video (if needed) using the built-in editor.<\/li>\n\n\n\n
Add a title, description, and tags<\/strong> to improve searchability.<\/li>\n\n\n\n
Click \u2018Publish\u2019<\/strong> to save your video.<\/li>\n<\/ol>\n\n\n\n
Tip:<\/strong> For best results, keep videos under 5 minutes<\/strong> and focus on one specific task<\/strong> per video.<\/p>\n\n\n\n<\/iframe>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-step-2-organise-videos-into-playlists\"><strong>Step 2: Organise Videos into Playlists<\/strong><\/h3>\n\n\n\n<p class=\"\">To keep your content structured, group related videos into playlists.<\/p>\n\n\n\n<p class=\"\"><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"\"><strong>Go to Microsoft Stream<\/strong> and click on \u2018Library\u2019.<\/li>\n\n\n\n<li class=\"\"><strong>Select \u2018Playlists\u2019 and click \u2018New Playlist\u2019<\/strong>.<\/li>\n\n\n\n<li class=\"\"><strong>Give your playlist a name<\/strong>, e.g., \u2018SharePoint Training\u2019.<\/li>\n\n\n\n<li class=\"\"><strong>Add a description<\/strong> to provide context.<\/li>\n\n\n\n<li class=\"\"><strong>Click \u2018Add videos\u2019 and select the relevant videos<\/strong>.<\/li>\n\n\n\n<li class=\"\"><strong>Arrange videos in the correct order<\/strong> for a logical flow.<\/li>\n\n\n\n<li class=\"\"><strong>Click \u2018Save\u2019<\/strong>.<\/li>\n<\/ol>\n\n\n\n<p class=\"\"><strong>Example Playlists:<\/strong><\/p>\n\n\n\n<p class=\"\"><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"\"><strong>SharePoint Basics<\/strong> \u2013 Navigation, document libraries, lists<\/li>\n\n\n\n<li class=\"\"><strong>Collaboration in SharePoint<\/strong> \u2013 Co-authoring, sharing, version control<\/li>\n\n\n\n<li class=\"\"><strong>Managing SharePoint Content<\/strong> \u2013 Metadata, content types, workflows<\/li>\n<\/ul>\n\n\n\n<iframe src=\"https:\/\/scribehow.com\/embed\/How_to_Create_a_Playlist_in_Microsoft_Stream__pD4EimT_T2KYlNTPzUozAw?removeLogo=true\" width=\"100%\" height=\"640\" allowfullscreen frameborder=\"0\"><\/iframe>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-step-3-embed-playlists-into-sharepoint-pages\"><strong>Step 3: Embed Playlists into SharePoint Pages<\/strong><\/h3>\n\n\n\n<p class=\"\">Once your playlist is ready, you can <strong>embed it into a SharePoint page<\/strong> to create a structured training hub.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-method-1-embed-a-single-video\"><strong>Method 1: Embed a Single Video<\/strong><\/h4>\n\n\n\n<p class=\"\"><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"\">Open your video in Microsoft Stream.<\/li>\n\n\n\n<li class=\"\">Click on <strong>\u2018Share\u2019 > \u2018Embed\u2019<\/strong>.<\/li>\n\n\n\n<li class=\"\">Copy the <strong>embed code<\/strong>.<\/li>\n\n\n\n<li class=\"\">Go to your SharePoint <strong>training site<\/strong>.<\/li>\n\n\n\n<li class=\"\">Click <strong>\u2018Edit Page\u2019<\/strong> and select <strong>\u2018+ Add a Web Part\u2019<\/strong>.<\/li>\n\n\n\n<li class=\"\">Choose <strong>\u2018Embed\u2019<\/strong> and paste the <strong>embed code<\/strong>.<\/li>\n\n\n\n<li class=\"\">Click <strong>Publish<\/strong>.<\/li>\n<\/ol>\n\n\n\n<iframe src=\"https:\/\/scribehow.com\/embed\/Embedding_a_Stream_Video_on_a_SharePoint_Page__t4XxLSzZTSSGEg3n8ShT8g?removeLogo=true\" width=\"100%\" height=\"640\" allowfullscreen frameborder=\"0\"><\/iframe>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-method-2-display-a-playlist-in-sharepoint\"><strong>Method 2: Display a Playlist in SharePoint<\/strong><\/h4>\n\n\n\n<p class=\"\"><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"\">Go to your SharePoint page and click <strong>Edit<\/strong>.<\/li>\n\n\n\n<li class=\"\">Add a <strong>Microsoft Stream Web Part<\/strong>.<\/li>\n\n\n\n<li class=\"\">Select the <strong>Playlist<\/strong>.<\/li>\n\n\n\n<li class=\"\">Click <strong>Apply<\/strong> and then <strong>Publish<\/strong>.<\/li>\n<\/ol>\n\n\n\n<p class=\"\"><strong>Alternative Display Options:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"\">Use <strong>Sections<\/strong> in SharePoint to group videos visually by topic.<\/li>\n\n\n\n<li class=\"\">Display multiple playlists using the <strong>Stream Web Part<\/strong>.<\/li>\n\n\n\n<li class=\"\">Arrange videos in a <strong>grid layout<\/strong> for a more engaging experience.<\/li>\n<\/ul>\n\n\n\n<iframe src=\"https:\/\/scribehow.com\/embed\/How_to_Add_a_Stream_Playlist_to_Your_SharePoint_Page__cBCKI2B4RM-9ddoQqlXF9g?removeLogo=true\" width=\"100%\" height=\"640\" allowfullscreen frameborder=\"0\"><\/iframe>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-step-4-customise-the-sharepoint-training-hub\"><strong>Step 4: Customise the SharePoint Training Hub<\/strong><\/h3>\n\n\n\n<p class=\"\">For the best <strong>end-user experience<\/strong>, design your training hub with clarity and accessibility in mind.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"\"><strong>Add a banner<\/strong> at the top with a clear title (e.g., \u2018SharePoint Training Resources\u2019).<\/li>\n\n\n\n<li class=\"\"><strong>Use sections<\/strong> to categorise different topics.<\/li>\n\n\n\n<li class=\"\"><strong>Include text descriptions<\/strong> for each playlist so users know what to expect.<\/li>\n\n\n\n<li class=\"\"><strong>Add a \u2018Need Help?\u2019 section<\/strong> linking to FAQs or support resources.<\/li>\n\n\n\n<li class=\"\"><strong>Test usability<\/strong> by asking a few employees to navigate the page and provide feedback.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-end-result-a-sharepoint-video-training-hub\"><strong>The End Result: A SharePoint Video Training Hub<\/strong><\/h2>\n\n\n\n<p class=\"\">By embedding Microsoft Stream playlists into SharePoint, you create a <strong>self-service learning environment<\/strong> that helps employees quickly find answers and learn at their own pace. This approach significantly reduces the burden on IT support and enhances knowledge retention within your organisation.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-a-full-demo-of-the-solution\"><strong>A Full Demo of the Solution<\/strong><\/h2>\n\n\n\n<p class=\"\"><strong>Watch the Full Video Demo<\/strong><\/p>\n\n\n\n<iframe width=\"560\" height=\"315\" src=\"https:\/\/www.youtube.com\/embed\/iDxd4SVgkDc?si=Qr44XN0Glb9I-nTI\" title=\"YouTube video player\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n\n\n\n<p class=\"\"><strong>View the Scribe Guide<\/strong><\/p>\n\n\n\n<iframe src=\"https:\/\/scribehow.com\/page-embed\/How_to_Create_a_Dynamic_Training_Page_Using_Microsoft_SharePoint_and_Stream__Fg7g6QSJSue9FPdyY12hOA\" width=\"100%\" height=\"640\" allowfullscreen frameborder=\"0\"><\/iframe>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-final-thoughts\"><strong>Final Thoughts<\/strong><\/h2>\n\n\n\n<p class=\"\">Microsoft Stream makes it incredibly easy to curate and distribute <strong>high-quality training content<\/strong> within SharePoint. Whether you\u2019re deploying a <strong>new intranet<\/strong>, rolling out <strong>team sites<\/strong>, or providing <strong>ongoing training<\/strong>, leveraging Stream can significantly enhance <strong>user adoption and engagement<\/strong>.<\/p>\n\n\n\n<p class=\"\">How do you use Microsoft Stream in SharePoint? Let me know in the comments!<\/p>\n\n\n\n<p class=\"\"><\/p>\n<\/body>","protected":false},"excerpt":{"rendered":"<p>Microsoft Stream makes it incredibly easy to create, organise, and share video content within SharePoint. Whether you\u2019re rolling out a […]<\/p>\n","protected":false},"author":2,"featured_media":5871,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"nf_dc_page":"","_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","pmpro_default_level":"","_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[454,496,16],"tags":[411,447,448],"class_list":["post-5845","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sharepoint-innovation","category-microsoft-stream","category-sharepoint","tag-sharepoint","tag-stream","tag-video","pmpro-has-access"],"yoast_head":"\n<title>Microsoft Stream in SharePoint for Training Purposes - Simply SharePoint<\/title>\n<meta name=\"description\" content=\"Learn how to use Microsoft Stream in SharePoint for training purposes. 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