{"id":4720,"date":"2025-02-22T04:57:34","date_gmt":"2025-02-22T04:57:34","guid":{"rendered":"https:\/\/ndz.hhz.mybluehost.me\/website_d8938f02\/understanding-sharepoint-site-structure-hub-sites-sites-best-practices\/"},"modified":"2025-05-06T05:54:25","modified_gmt":"2025-05-05T18:54:25","slug":"understanding-sharepoint-site-structure-hub-sites-sites-best-practices","status":"publish","type":"post","link":"https:\/\/simplysharepoint.com\/stagenew\/understanding-sharepoint-site-structure-hub-sites-sites-best-practices\/","title":{"rendered":"A Guide to SharePoint Site Structure: Hub Sites, Sites & Best Practices"},"content":{"rendered":"

If you\u2019ve worked with SharePoint for a while, you might remember the old days of subsites<\/strong>\u2014where sites were deeply nested under one another in a rigid hierarchy. Those days are over!<\/p>\n

Today, SharePoint follows a flat site structure<\/strong>, which makes it easier to manage, scale, and connect sites. But how do you structure your SharePoint sites now? Enter hub sites<\/strong>\u2014the modern way to organise and connect related sites.<\/p>\n

In this guide, I\u2019ll explain how SharePoint\u2019s flat structure<\/strong>\u00a0works, the difference between sites and hub sites<\/strong>, and best practices for creating and connecting sites<\/strong>\u00a0in your organisation.<\/p>\n

SharePoint\u2019s Flat Structure Explained<\/strong><\/h2>\n

In the past, SharePoint used a hierarchical site collection model<\/strong>, where each site collection had subsites<\/strong>\u00a0beneath it. The problem? Subsites inherited settings (like navigation and permissions) from their parent site, making changes difficult and migrations a nightmare.<\/p>\n

Now, SharePoint follows a flat site structure<\/strong>, meaning:
\n\u2714\ufe0f Every site is a standalone site collection<\/strong>
\n\u2714\ufe0f Sites don\u2019t sit under each other\u2014no more subsites<\/strong>
\n\u2714\ufe0f Sites can be linked together<\/strong>\u00a0using hub sites<\/strong><\/p>\n

This approach improves flexibility, scalability, and security<\/strong>\u00a0because sites are independent but still connected where needed<\/strong>.<\/p>\n

What Is a SharePoint Site?<\/strong><\/h2>\n

A SharePoint site<\/strong>\u00a0is a standalone workspace designed for teams, projects, or business units to collaborate and store documents.<\/p>\n

There are two main types of sites:<\/p>\n

1\ufe0f\u20e3 Team Sites<\/strong> (Collaboration-Focused)<\/h3>\n

\u2714\ufe0f Used for team collaboration, projects, or department work
\n\u2714\ufe0f Comes with a document library, lists, and integration with Microsoft 365 apps<\/strong>
\n\u2714\ufe0f Can be connected to a Microsoft 365 Group<\/strong>\u00a0and Teams<\/p>\n

? Best for:<\/strong>\u00a0Internal teams, working groups, document sharing<\/p>\n

2\ufe0f\u20e3 Communication Sites<\/strong> (Information-Focused)<\/h3>\n

\u2714\ufe0f Used for publishing information, not collaboration
\n\u2714\ufe0f Great for company-wide announcements, HR policies, or IT resources<\/strong>
\n\u2714\ufe0f Has a modern layout with news, events, and web parts<\/strong><\/p>\n

Best for:<\/strong>\u00a0Intranets, department home pages, corporate communications<\/p>\n

What Is a Hub Site?<\/strong><\/h2>\n

A hub site<\/strong>\u00a0is a special type of SharePoint site that connects multiple related sites together. It\u2019s not just a site\u2014it\u2019s an organisational structure<\/strong>\u00a0that groups sites under a common theme.<\/p>\n

Benefits of Hub Sites<\/strong><\/h2>\n

\u2714\ufe0f Consistent branding & navigation<\/strong>\u00a0\u2013 All connected sites share a unified look and feel
\n\u2714\ufe0f Search across all sites<\/strong>\u00a0\u2013 Users can find content across connected sites
\n\u2714\ufe0f Roll-up content<\/strong>\u00a0\u2013 News and events from connected sites appear in a centralised feed
\n\u2714\ufe0f Flexible & scalable<\/strong>\u00a0\u2013 Sites can be added or removed from a hub as needed<\/p>\n

Think of a hub site as a \u201cparent\u201d that connects related sites, but doesn\u2019t control them<\/strong>\u2014each site remains independent<\/strong>.<\/p>\n

When to Use a Hub Site<\/strong><\/h2>\n

Not every SharePoint site needs to be a hub site! Use a hub site when you need to group related sites<\/strong>\u00a0for easy navigation and organisation.<\/p>\n

Best Use Cases for Hub Sites<\/strong><\/h2>\n

\u2705 Departmental Sites<\/strong>\u00a0\u2013 HR, IT, Marketing, Finance each have their own sites but are connected to a company-wide hub
\n\u2705 Project Management<\/strong>\u00a0\u2013 Different project sites connected under a Project Management Office hub
\n\u2705 Regional Offices<\/strong>\u00a0\u2013 Local office sites connected under a global intranet hub
\n\u2705 Product or Service Areas<\/strong>\u00a0\u2013 Product-specific sites linked to an overall brand hub<\/p>\n

When NOT to Use a Hub Site:<\/strong><\/h2>\n
    \n
  • For small teams<\/strong>\u00a0\u2013 If you only need one site, no need for a hub<\/li>\n
  • If permissions vary significantly<\/strong>\u00a0\u2013 Hubs don\u2019t enforce security settings across sites<\/li>\n
  • For one-time projects<\/strong>\u00a0\u2013 Short-term sites don\u2019t need a hub<\/li>\n<\/ul>\n

    Best Practices for Creating SharePoint Sites<\/strong><\/h2>\n

    Before you start creating sites left and right, follow these best practices<\/strong>:<\/p>\n

    \u2714\ufe0f Plan your site structure first<\/strong>\u00a0\u2013 Think about how sites will be used before setting them up
    \n\u2714\ufe0f Use a flat structure<\/strong>\u00a0\u2013 No subsites, only top-level sites linked to hubs
    \n\u2714\ufe0f Keep names clear and simple<\/strong>\u00a0\u2013 Avoid vague names like \u201cMiscellaneous\u201d
    \n\u2714\ufe0f Enable sharing and permissions carefully<\/strong>\u00a0\u2013 Use SharePoint groups instead of direct user permissions
    \n\u2714\ufe0f Standardise templates<\/strong>\u00a0\u2013 Use site templates to keep sites consistent<\/p>\n

    How to Create a New SharePoint Site<\/strong><\/h2>\n

    Creating a site in SharePoint is simple:<\/p>\n

    1\ufe0f\u20e3 Go to the SharePoint Admin Center<\/strong>\u00a0(or from your organisation\u2019s SharePoint home page)
    \n2\ufe0f\u20e3 Click Create Site<\/strong>
    \n3\ufe0f\u20e3 Choose Team Site<\/strong>\u00a0(if for collaboration) or Communication Site<\/strong>\u00a0(if for publishing)
    \n4\ufe0f\u20e3 Give your site a name and description<\/strong>
    \n5\ufe0f\u20e3 Select whether to connect it to a Microsoft 365 Group<\/strong>\u00a0(for team sites)
    \n6\ufe0f\u20e3 Set up permissions and members<\/strong>
    \n7\ufe0f\u20e3 Click Finish<\/strong>\u2014your site is ready!<\/p>\n

    How to Connect a Site to a Hub Site<\/strong><\/h2>\n

    If your site is part of a larger structure, you may want to connect it to a hub site. Here\u2019s how:<\/p>\n

    1\ufe0f\u20e3 Go to the SharePoint Admin Center<\/strong>
    \n2\ufe0f\u20e3 Under Active Sites<\/strong>, find the site you want to connect
    \n3\ufe0f\u20e3 Click Edit Hub Association<\/strong>
    \n4\ufe0f\u20e3 Select the hub site<\/strong>\u00a0from the dropdown list
    \n5\ufe0f\u20e3 Click Save<\/strong><\/p>\n

    Now, your site will share navigation, branding, and search functionality<\/strong>\u00a0with the hub.<\/p>\n

    Tip:<\/strong>\u00a0You can also connect a site to a hub from the site settings by clicking Site Information > Hub Association<\/strong>.<\/p>\n

    Final Thoughts: Build a Scalable SharePoint Structure<\/strong><\/h2>\n

    Gone are the days of deep, messy site hierarchies. SharePoint\u2019s flat structure and hub sites<\/strong>\u00a0make it easier than ever to organise content without the headaches of subsites<\/strong>.<\/p>\n

    By following best practices\u2014creating standalone sites, using hubs for grouping, and setting up clear navigation<\/strong>\u2014you\u2019ll ensure your SharePoint environment stays clean, organised, and easy to use<\/strong>.<\/p>\n

    Ready to simplify your SharePoint structure? Start by mapping out your sites and hubs today!<\/p>\n<\/body>","protected":false},"excerpt":{"rendered":"

    If you\u2019ve worked with SharePoint for a while, you might remember the old days of subsites\u2014where sites were deeply nested […]<\/p>\n","protected":false},"author":1,"featured_media":4721,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"nf_dc_page":"","_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","pmpro_default_level":"","_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[450,451,487],"tags":[413,412,399,411,341],"class_list":["post-4720","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sharepoint-fundamentals","category-information-architecture","category-sites-and-pages","tag-document-management","tag-governance","tag-permissions","tag-sharepoint","tag-sites","pmpro-has-access"],"yoast_head":"\nA Guide to SharePoint Site Structure: Hub Sites, Sites & Best Practices - Simply SharePoint<\/title>\n<meta name=\"description\" content=\"oday, SharePoint follows a flat site structure, which makes it easier to manage, scale, and connect sites. 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