{"id":3504,"date":"2024-07-04T02:18:44","date_gmt":"2024-07-04T02:18:44","guid":{"rendered":"https:\/\/ndz.hhz.mybluehost.me\/website_d8938f02\/?p=3504"},"modified":"2025-05-06T05:53:58","modified_gmt":"2025-05-05T18:53:58","slug":"sharepoint-site-templates-explained","status":"publish","type":"post","link":"https:\/\/simplysharepoint.com\/stagenew\/sharepoint-site-templates-explained\/","title":{"rendered":"SharePoint Site Templates Explained"},"content":{"rendered":"<body>\n<h2 class=\"wp-block-heading\" id=\"h-sharepoint-site-templates-explained-which-one-should-you-choose\"><strong>SharePoint Site Templates Explained: Which One Should You Choose?<\/strong><\/h2>\n\n\n\n<p class=\"\">If you\u2019re creating a site in SharePoint and trying to decide which template to use, it can be a bit overwhelming at first. In my experience, understanding the differences between the templates makes this process much easier. SharePoint Site Templates Explained, is a post that will walk you through the main site templates in SharePoint and explain what they\u2019re best suited for, so you can make the right choice for your needs.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-two-main-types-team-sites-and-communication-sites\"><strong>The Two Main Types: Team Sites and Communication Sites<\/strong><\/h2>\n\n\n\n<p class=\"\">When setting up a new SharePoint site, your first decision is choosing between a <strong>Team Site<\/strong> or a <strong>Communication Site<\/strong>. These are like the foundation of a house \u2013 everything you build will depend on this choice. If you make the wrong choice here, you cannot simply swap to the other one, so this decision is crucial.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-team-sites\"><strong>Team Sites<\/strong><\/h3>\n\n\n\n<p class=\"\">Team Sites are your go-to for collaboration. Think of them as the virtual hub for your project team, department, or group. They\u2019re all about bringing people together to work on shared goals. Here\u2019s what makes them stand out:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"\"><strong>Features:<\/strong> Team Sites integrate with Microsoft 365 tools like Teams, Planner, and OneNote, making it super easy to collaborate in real-time. You get shared <a href=\"https:\/\/simplysharepoint.com\/stagenew\/sharepoint-document-libraries\/\">document libraries<\/a>, task lists, and calendars.<\/li>\n\n\n\n<li class=\"\"><strong>Audience:<\/strong> Your team! These sites are designed for internal use, where everyone in the group can contribute and access content.<\/li>\n\n\n\n<li class=\"\"><strong>Purpose:<\/strong> Use a Team Site when you need to collaborate on documents, track tasks, or share updates with a specific group.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-when-to-use-a-team-site\"><strong>When to use a Team Site:<\/strong><\/h4>\n\n\n\n<p class=\"\"><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"\">You\u2019re managing a project.<\/li>\n\n\n\n<li class=\"\">You need a space for your department to share and collaborate on files.<\/li>\n\n\n\n<li class=\"\">You\u2019re running an ongoing initiative that requires input from multiple people.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-communication-sites\"><strong>Communication Sites<\/strong><\/h3>\n\n\n\n<p class=\"\">Communication Sites, on the other hand, are all about broadcasting information to a wider audience. They are built for sharing updates rather than collaboration.<\/p>\n\n\n\n<p class=\"\"><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"\"><strong>Features:<\/strong> These sites come with web parts designed to showcase content, like news posts, event calendars, and image galleries. They\u2019re more about consuming information than contributing.<\/li>\n\n\n\n<li class=\"\"><strong>Audience:<\/strong> Typically, the whole organisation or a larger audience who just needs to stay informed.<\/li>\n\n\n\n<li class=\"\"><strong>Purpose:<\/strong> Use a Communication Site when you want to share content with many people.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-when-to-use-a-communication-site\"><strong>When to use a Communication Site:<\/strong><\/h4>\n\n\n\n<p class=\"\"><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"\">You\u2019re launching a company-wide initiative or campaign.<\/li>\n\n\n\n<li class=\"\">You want a landing page for a project or program that\u2019s more about sharing than collaborating.<\/li>\n\n\n\n<li class=\"\">You\u2019re creating a resource centre for your team or organisation such as an intranet<\/li>\n<\/ul>\n\n\n\n<p class=\"\"><strong>Quick Tip:<\/strong> If you\u2019re stuck, ask yourself: <em>Is this for working together or sharing updates?<\/em> Collaboration = Team Site. Broadcasting = Communication Site.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img data-recalc-dims=\"1\" data-dominant-color=\"439b9e\" data-has-transparency=\"false\" style=\"--dominant-color: #439b9e;\" decoding=\"async\" src=\"https:\/\/i0.wp.com\/ndz.hhz.mybluehost.me\/website_d8938f02\/wp-content\/uploads\/2025\/01\/CommsvsTeam-1.webp?w=860&#038;ssl=1\" alt=\"\" class=\"wp-image-3734 not-transparent\" loading=\"lazy\"><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-taking-it-up-a-notch-pre-branded-microsoft-templates\"><strong>Taking It Up a Notch: Pre-Branded Microsoft Templates<\/strong><\/h2>\n\n\n\n<p class=\"\">Once you\u2019ve chosen between a Team Site or Communication Site, you can take it further by applying a <strong>pre-branded template<\/strong>. These templates are designed by Microsoft and let you hit the ground running with a professional-looking site that suits your purpose.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-what-are-pre-branded-templates\"><strong>What Are Pre-Branded Templates?<\/strong><\/h3>\n\n\n\n<p class=\"\">Microsoft offers a range of templates that you can apply to your Team or Communication Site after creation. These include:<\/p>\n\n\n\n<p class=\"\"><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"\"><strong>Department Sites:<\/strong> Perfect for setting up a Team Site for your HR, IT, or marketing teams.<\/li>\n\n\n\n<li class=\"\"><strong>Leadership Connection Sites:<\/strong> Ideal for creating a Communication Site to share news, updates, and achievements from leadership.<\/li>\n\n\n\n<li class=\"\"><strong>Project Management Sites:<\/strong> A fantastic option for Team Sites where you\u2019re tracking tasks and milestones.<\/li>\n\n\n\n<li class=\"\"><strong>Event Sites:<\/strong> A polished Communication Site template designed for promoting and managing events.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-how-to-use-them\"><strong>How to Use Them:<\/strong><\/h4>\n\n\n\n<p class=\"\"><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"\">Create your basic Team or Communication Site.<\/li>\n\n\n\n<li class=\"\">Go to the settings menu and select \u201cApply a Site Template.\u201d<\/li>\n\n\n\n<li class=\"\">Browse the templates, pick one that fits your purpose, and apply it.<\/li>\n\n\n\n<li class=\"\">Customise it further to match your organisation\u2019s branding and content.<\/li>\n<\/ol>\n\n\n\n<p class=\"\">These templates save heaps of time and help ensure your site looks polished and professional without needing hours of tweaking.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-final-thoughts\"><strong>Final Thoughts<\/strong><\/h2>\n\n\n\n<p class=\"\">Choosing the right SharePoint site template isn\u2019t rocket science, but it\u2019s an important first step to setting yourself up for success. Whether you\u2019re building a collaborative space for your team or a polished hub for sharing company news, there\u2019s a template that fits your needs. And don\u2019t forget \u2013 those pre-branded templates are there to make your life easier as well.<\/p>\n<\/body>","protected":false},"excerpt":{"rendered":"<p>SharePoint Site Templates Explained: Which One Should You Choose? If you\u2019re creating a site in SharePoint and trying to decide [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":3509,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"nf_dc_page":"","_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","pmpro_default_level":"","_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[450,487],"tags":[485,411,341,403],"class_list":["post-3504","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sharepoint-fundamentals","category-sites-and-pages","tag-basics","tag-sharepoint","tag-sites","tag-templates","pmpro-has-access"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>SharePoint Site Templates Explained - Simply SharePoint<\/title>\n<meta name=\"description\" content=\"If you\u2019re creating a site in SharePoint and trying to decide which template to use, it can be a bit overwhelming at first. 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